StockSpace
The StockSpace manual

From your workbench to a system that keeps up.

StockSpace connects materials, products, production, and purchasing so you can stay focused on making. This guide takes you from your first workspace to a repeatable restock rhythm.

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1. Sign in and create your workspace

Open StockSpace and sign in. A workspace is the shared home for materials, products, physical spaces, and records. Give it a name your team recognizes, such as “Studio”.

Tip: If you work with someone else, share one workspace instead of keeping separate copies.

2. Map your places with spaces

Create a space for each place where you keep materials: a shelf, cupboard, garage, or market table. Assigning items to spaces makes stock easier to find.

Tip: Use concrete names (“Shelf A”, “Back room”) and add a reference photo when useful.

3. Add materials in the units you use

In Inventory, create one item for each material you buy or consume. Record its name, quantity, unit, and cost when useful. Choose pieces, weight, volume, or length to match your work.

Tip: Be consistent: if a recipe consumes ounces, keep that material in ounces.

4. Turn recipes into products

Create a build for each product you make and add its components—the items and quantity needed for a unit or batch. A build can include a SKU, and components can use a specific unit.

Tip: Start with a product you make often. An accurate recipe makes planning useful from day one.

5. Check availability and cost before making

Open a build to see how many units you can make from current stock. StockSpace finds the limiting component and calculates product cost from material costs.

Tip: If the number looks off, check the item, unit, and current inventory quantity.

6. Log what you make

When a batch is finished, create a production log from the build. It keeps the quantity and date and updates inventory for components consumed. You can review logs and finished goods too.

Tip: Log production right after finishing so availability stays aligned with your workbench.

7. Plan and restock with confidence

Set a reorder point for items you do not want to run out of. Review the shopping list and planning for upcoming builds, grouping purchases by supplier when useful.

Tip: Reorder points are a signal; tune them to your pace and supplier lead times.

8. Organize suppliers and purchase orders

Save suppliers and assign them to regular items. Create a purchase order to restock, then mark it received when it arrives so quantities enter inventory.

Tip: Add references that help you reorder the same material without searching old messages.

9. Use import, export, and links

Import items from CSV and export them when you want a copy. StockSpace also provides links to open a space, item, or build from a QR code or shared link when that fits your workflow.

Tip: Review imported data and keep an exported CSV before large changes if you want a backup.

10. Collaborate with clear ownership

Invite people you trust. Members can view and edit shared inventory, builds, and related content. As owner, review members and invitation links and remove access when needed.

Tip: Agree on a simple naming, unit, and production-log convention.

A simple weekly rhythm

  • At the start: review the dashboard, low items, and what you can make.
  • Before making: confirm availability and log the batch when it is done.
  • When restocking: review the list, create the order, and mark it received when it arrives.
  • At week’s end: adjust quantities, review costs, and export a copy if you want a backup.

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If something does not fit your workflow, tell us what you were trying to do and what appeared on screen.

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